The digital archiving gap

As the world continues to rapidly digitise, many businesses continue to use physical archiving with recent studies show that nearly half of all UK businesses still use paper filing systems. While transitioning into digital archiving is crucial, businesses must ensure that the move is done correctly and take the appropriate measures to ensure the safety of information and data.

The benefit of moving to digital archiving

Moving to digital archiving is not just about keeping up with the recent trends, it’s a necessity. Transitioning from analogue to digital archiving will increase efficiency as records and the data within them can be found much faster and with ease. The ability to produce several backups can help protect businesses against data loss, and the ability to encrypt and secure data can be much safer than paper copies that can be easily accessed.

Additionally, paper has a great impact on the environment from its production causing deforestation and its disposal generating waste. Reducing the use of paper would help businesses become more sustainable.

How to transition to digital archiving

Transitioning from paper archiving to digital is not a process that can be done overnight, it requires a careful review of all current documents and good digital skills to transfer the information from the paper copies to a new digital system. Through this process business must adhere to strict data protection regulation to ensure that no data breaches occur during this transition. Any remaining paper copies should then be carefully stored and secured through good archiving practices.

Data and archiving training

The process of transitioning to digital archiving is a lengthy one and one that needs to be taken seriously and with precautions. The best way to ensure that a business is doing its due diligence through this process is by having members of staff who are trained on information and archiving services. This will ensure that the process is done correctly, adhering to the appropriate regulations and is supported by the business’s policies and procedures.

Library, Information & Archive Services (LIAS) Apprenticeship

LMP Education’s LIAS programme can help businesses to conquer the digital archiving transition. The apprenticeship is funded through the Apprenticeship Levy allowing employers to hire new talent or upskill existing talent for free or at a reduced cost.

This programme is Designed to boost productivity, enhance communication, and improve workplace efficiency and is the perfect investment in your employees’ professional development.

By having a LIAS professional within your team, you can ensure that your organisation is fully equipped with the most up-to-date archiving knowledge and information and are supported through the digital transition.

If you are interested in bringing in a new LIAS team member, or upskill an existing member of staff, book a discovery call with the LMP Education team today!